Privacy Policy

Last Update: October 2024

Introduction

Omnian Legal ("we," "us," or "our") is committed to protecting the privacy and security of your Personal Information in accordance with applicable data protection and privacy laws, including the California Consumer Privacy Act (as amended, the “CCPA”) and the General Data Protection Regulation (EU), 2016/679 (the “GDPR”). This Privacy Policy outlines our policies and procedures regarding the collection, use, processing, deletion, security, and disclosure of Personal Information received from users of our website, https://www.omnianlegal.com (the "Website") and from other individuals or entities we have entered into written agreements with us that expressly reference this Privacy Policy (collectively, “Contractual Counterparties”), as applicable.

We may update this Privacy Policy from time to time by posting an updated version on the Website. If you have provided your contact information in connection with our Website content (e.g., “Insights” subscribers), we will provide a timely notice of significant changes to this Privacy Policy. Your continued use of the Website after any updates signifies your acceptance of the updated Privacy Policy.

We may also handle additional categories of Personal Information that we receive from our clients as part of our legal representation. However, such processing is done on a case-by-case basis, guided by the instructions of our clients, and governed by our client agreements and professional responsibilities. This type of processing is not covered by the terms outlined in this Privacy Policy.

By using the Website, you accept the terms of this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Website or provide us with any Personal Information.

1. Information We Collect

We may collect the following categories of Personal Information when you visit the Website or otherwise provide us with Personal Information in connection with the Website:

Personal Information you provide when you complete forms available on the Website;
Personal Information you provide when you contact us directly;
Details of visits to your the Website, including traffic metrics, access logs, pages accessed, and devices and systems used to view our content;
Personal Information you provide as part of your job application with Omnian Legal;
Personal Information related to your attendance at an Omnian Legal or our third parties Contractual Counterparties event; and
Personal Information about you, your employees, or officers that you provide to us that is necessary for us to deliver services and comply with legal requirements (e.g., conflict of interest checks, anti-money laundering screening).

The types of Personal Information we collect under this Privacy Policy include the following:

Identifiers: Name, email address, phone number, physical address, and IP address, which we may use to identify your geographic location;
Professional Information: Job title, employer, and professional details.
Website Usage Information: Pages visited, browsing history, and device information.
Employment-Related Information: Personal Information submitted through job applications.

2. How We Obtain Your Personal Data

We collect Personal Information from the following sources:

Information you provide when you fill out forms on the Website or communicate with us;
Information from your communications with us in connection with the Website or other services, events, publications, or programs that we are offering, including any updates to Personal Information provided by you;
Data collected via cookies and other tracking technologies (see Section 4, “Cookies”, below for more details);
Information you provide when applying for employment or in connection with our services; and
Publicly available sources and third parties, both online or offline context.

3. How We Use Your Personal Information

We use your Personal Information for the following purposes, based on the corresponding legal bases:

Please note that your Personal Information may be processed under varying legal bases, depending on the specific context and purpose for which it is used.

Marketing Communications

You have the option to opt into certain marketing communications by contacting us directly. If at any time you wish to discontinue receiving these communications, you can do so by clicking the ‘unsubscribe’ link found in our emails or by reaching out to us using the contact details outlined in Section 10, “Contact Information”, of this Privacy Policy.

4. Cookie Usage

The Website uses cookies and similar technologies to enhance your experience and analyze website traffic. Cookies are small text files that store information about your usage of the Website, including how you access the Website (e.g., browser type, access times, IP address) and the hardware and software used to access the site.

Types of Cookies We Use

Essential Cookies: Required for the operation of the Website. These cookies ensure the proper functioning of essential features.
Analytics Cookies (Opt-In Only): Used to analyze user behavior and improve the Website’s functionality. We use services like Google Analytics, which help us compile reports on website activity and provide other related services. The information generated by these cookies (including your IP address) may be transmitted and stored by Google on servers in the United States or other jurisdictions. For more details, please visit Google's Privacy Policy.
Functional Cookies: These cookies remember your preferences, such as language settings, and improve the Website's performance.

We do not store Personal Information in the cookies we create, but we may use encrypted information gathered from cookies to enhance your experience.

Managing Cookies

You can manage or disable cookies via the cookie banner on our Website or through your browser settings. However, please note that disabling certain cookies may limit your ability to use some features of the Website. For more information on managing cookies, visit About Cookies (unaffiliated with Omnian Legal).

Additionally, some third parties, such as those we partner with for advertising or features, may use Local Storage Objects (LSOs), such as HTML5, to collect and store information. Various browsers offer their own tools for managing HTML5 LSOs.

5. Sharing Your Personal Information

We do not sell or rent Personal Information. We may disclose Personal Information about you as described below:

With Omnian Legal affiliates, subsidiaries, offices, and representatives worldwide as needed to provide legal services.
With third-party contractors engaged by Omnian Legal in the course of business, including (e.g., accountants, insurance companies, banks, auditors, our network of external legal counsel, and other professional experts, advisors, and consultants).
With government agencies, regulators, or courts as required by applicable law or in the context of legal proceedings.
As necessary to provide legal services to our clients, including with opposing counsel.
With event partners or co-sponsors.
With vendors and service providers who perform services on our behalf, including Contractual Counterparties, with whom Omnian Legal has a direct contractual relationship.
In the case of a merger, sale, or other asset transfers. If Omnian Legal is involved in a merger, acquisition, financing, reorganization, bankruptcy, or liquidation, where the business will not continue as a going concern, or during a sale of assets, your Personal Information may be transferred as part of such a transaction, as permitted by law or contract.
Where we have you express consent to share or disclose your Personal Information.

If you have any questions regarding the disclosure or sharing of your personal information, please contact us using the information provided below in Section 10, “Contact Information”, of this Privacy Policy.

6. Transfer of Personal Information

Your Personal Information may be transferred outside the European Economic Area (EEA) or California, where data protection laws may differ. We ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place for such transfers.

For further details on the safeguards we implement for such transfers, please refer to the contact information provided in Section 10, “Contact Information”, of this Privacy Policy.

7. Data Retention

We retain your Personal Information only as long as necessary to fulfill the purposes for which it was collected or as requested by you. Unless a specified retention period is required by applicable law, the data retention period is determined by the amount, nature, and sensitivity of the Personal Information, purposes of collection and use, and potential risk of harm from unauthorized use or disclosure of your Personal Information, and whether we can achieve the purposes through other means.

If you would like more information on our retention periods, and how they may apply to your data, please contact us at the details provided in Section 10, “Contact Information”, of this Privacy Policy.

8. Your Rights

Minors

We do not knowingly collect or process personal information from individuals under the age of 18, and no part of the Website is structured to attract anyone under the age of 13. If we learn that we have collected or received Personal Information from an individual under the age of 13, we will delete that Personal Information. If you believe that we may be in possession of personal information related to a minor, please contact us using the information provided in Section 10 (‘Contact Information’).

Automated Decision Making and Profiling

Additionally, we do not use any automated decision-making processes, including profiling, in the processing of personal information.

Sales, Rents, or Leases of Personal Information

We do not sell, rent, or lease your Personal Information.

CCPA/CPRA Rights (California Residents)

Right to Know: Request details on the Personal Information we have collected.
Right to Delete: Request the deletion of Personal Information, subject to legal exceptions.
Right to Correct: Request a correction on your Personal Information we process.
Right to Limit Use of Personal Information: Request that we limit the use and sharing of sensitive Personal Information to only what is necessary to achieve the purposes above.
Right to Opt-Out: Opt-out of the sale or sharing of Personal Information (although we do not sell Personal Information).
Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

GDPR Rights (EU Residents)

Right of Access: Request access to your Personal Information.
Right to Rectification: Correct inaccurate Personal Information.
Right to Erasure: Request the deletion of Personal Information ("right to be forgotten").
Right to Restriction: Request that we limit the processing of your Personal Information.
Right to Data Portability: Request a copy of your data in a structured, machine-readable format, if we have the technical means and certain conditions are satisfied.
Right to Object: Object to the processing of your data in certain circumstances.
Right to Withdraw Consent: Withdraw consent for data processing at any time.

All Other Locations

If you live in a location that has not been listed above, and are provided rights under the laws and protections of that country or state, please contact us at the contact information listed below in Section 10, "Contact Information", and provide the following for our consideration:

Location where you are exercising your privacy or data protection rights (e.g., Colorado, U.S.);
Right you would wish to exercise; and
All other Personal Information required so we may identify and verify you to process your request.

Complaints to Supervisory Authorities

You have the right to file a complaint with the relevant data protection supervisory authority in your jurisdiction if you are dissatisfied with how we have handled your Personal Information or responded to your requests. If you are based in:

the United Kingdom, please contact the UK Information Commissioner’s Office (https://ico.org.uk);
Germany, reach out to Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (http://www.bfdi.bund.de);
France, contact the Commission Nationale de l'Informatique et des Libertés (http://www.cnil.fr)
California, please reach out to the California Privacy Protection Agency (https://cppa.ca.gov)

We encourage you to contact us directly first, using the information in Section 10, “Contact Information", as we would appreciate the opportunity to address your concerns before you approach any supervisory authority.

9. Security

We view the protection of Personal Information as a fundamental business practice. To that end, we implement commercially reasonable organizational, physical, technical, and administrative safeguards designed to protect your Personal Information from unauthorized access or accidental misuse, to the extent possible, while in our possession or under our control.

However, we cannot guarantee the security of your data during transmission to or through our Website. Any transmission of Personal Information is done at your own risk. Once we receive your Personal Information, we apply the security measures described above to help prevent unauthorized access.

10. Contact Information

For any questions regarding this Privacy Policy, your Personal Information, or to exercise your rights under the GDPR, CCPA/CPRA, or other applicable data protection laws, you (or your authorized representative) may submit a request through any of the methods provided below:

Omnian Legal
1009 E. Capitol Expy. #432
San Jose, CA 95121
info@omnianlegal.com

If you are submitting a request under the GDPR, CCPA, or similar laws, we will confirm receipt and may request additional information to verify your identity. Verification may include matching details provided in your request with the information in our records or, depending on the sensitivity and risk of the request, requesting further verification. We may also use third-party verification services for this purpose.

If you are acting on behalf of someone else, you may designate an authorized agent to submit requests under the CCPA, provided the agent satisfies the verification requirements set out by the law. We will verify the agent’s authority using the same process.

We strive to respond to all verifiable requests in a timely manner, in accordance with the applicable legal deadlines. For any further questions about this Privacy Policy, feel free to contact us through the details provided above.